The October 2016 renewal period is open. Renewal fees must be paid before November 1, 2016 to avoid late fees and possible inactive status.
Please click on the “Launch Button” below to view a narrated overview of the child welfare renewal process and policies, including:
- Renewal Parameters
- Payment Methods
- Certified Professional Responsibilities (regardless of payer)
- Late Renewal
- Inactive Status and Reinstatement
- Continuing Education Unit (CEU) Audit
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No matter what, ALL employees who hold a credential with an October 31, 2016 renewal date MUST update their individual profile in the FCB certification system. Individual accounts were transferred from the “old” system to the current system in June 2016. The first time you use the new system for any purpose, you will be required to:
- Create a new password
- Update your individual profile
The How to Update Your Online Account Profile and Pay Renewal Fees document will walk you through the steps to access the new system, create a new password, update your individual profile, pay your renewal fee(s) and access your payment receipt.
How do I know if I have been selected for CEU audit?
Payment of renewal fees carries an attestation that the certified professional has complied with continuing education requirements. Each renewal cycle, the FCB audits approximately 10% of the certified population to ensure compliance with the CEU requirement. These individual’s will receive a letter and email notifying them of the audit and necessary steps.
Please review the Child Welfare Professionals Selected for October 2016 CEU Audit document for a list of individual who must submit documentation of CEU compliance directly to the FCB.
Employer-Pay Process and Policy
The FCB is pleased to partner with employers who are paying renewal fees directly to the FCB on behalf of their employees. Please see the following information on how to renew through the Employer-pay process.
Who should complete and submit the Child Welfare Employer Pay Worksheet October 2016
- Each DCF Region, DCF Central Office, each Sheriff Office (do not remit payments – FCB will bill the DCF statewide certification contract)
- Each Community Based Care agency or their contracted agency paying renewal fees on behalf of their employees (remit payment with the worksheet)
When is the worksheet due and to whom?
The worksheets must be submitted by September 15, 2016. Email your completed worksheet to firstname.lastname@example.org.
Employers wishing to add additional employees after September 15th may submit additional worksheets until October 31st.
FCB fees are non-refundable and non-transferable. Once an employee is submitted to the FCB, the FCB will renew the individual’s credential. If the employee separates from employment after being submitted/renewed, the employer must recoup paid fees directly from the employee.
NOTE: Community Based Care agencies and any contracted agencies paying renewal fees must remit payment with the Child Welfare Employer Pay Worksheet. The FCB strongly recommends that employers pay with a check as there will be an additional $5 credit card fee, per employee, if renewal fees are paid by agency credit card.
How is the worksheet filled out?
The worksheet is an Excel file with two tabs.
Tab 1: Complete the requested fields of data, which identifies the employer’s single point of contact (the person who FCB will communicate with) and the employer’s billing contact.
Tab one also details policy and acknowledgements. Submission of the Child Welfare Employer Pay Worksheet carries the attestation that the employer understands and will abide by FCB employer-pay policies.
Tab 2: Identify each individual who is to be renewed. If an employee holds multiple credentials, complete a separate row for each credential. There are six columns on this tab.
- DO NOT enter information in column A. This column will populate with the information you enter in columns B and C.
- Enter the individual’s first name. Ensure the individual is identified with the same name and spelling as his or her credential is issued under. If the person goes by a first and middle name, enter both names in this column.
- Enter the individual’s last name. Ensure the individual is identified with the same name and spelling as his or her credential is issued under. If the person goes by a last name and suffix, enter both in this column.
- Enter the name of the credential the person holds. You can spell out the credential or use the credential acronym.
- Some employers list all employees and credentials. If you are only going to pay for certain credentials, enter Y for the credentials that you will pay and N for credentials the employee is individually responsible for renewing.
- Enter the certification number of the credential you are renewing.
How do I know if my employee is due for renewal?
The FCB will mail a hard copy invoice to each person who is due for renewal the week of August 15, 2016 to the address on file with the FCB. However, failure to receive the invoice is not a valid excuse for missing renewal deadlines. Each individual is responsible for tracking his or her own renewal due dates. However, the FCB has posted the Child Welfare October Renewal list on the worksheet. This list includes the individuals name, the credential due for renewal and the certification number. Employers may download this file to “bump” against current employee rosters.
What fees are included in the DCF statewide certification contract?
DCF Regions, DCF Central Office and Sheriff Offices do not remit payment with the Child Welfare Employer Pay Worksheet. The FCB will bill the DCF statewide certification contract for one renewal fee, at the rate of $200, for each DCF and Sheriff employee submitted for renewal. The contract only pays for the following credentials:
- Child Welfare Protective Investigator (CWPI),
- Child Welfare Protective Investigator Supervisor (CWPI-Sup),
- Child Welfare Protective Investigator Specialist (CWPI-Spec),
- Child Welfare Protection Professional (CWPP),
- Child Welfare Trainer (CWT),
If the DCF region, central office or sheriff office have employees who hold other child welfare credentials AND they wish to pay the employee’s renewal fee, payment is due when the worksheet is submitted ($100 per additional credential).